Article 01 - Name
1.1 This organisation will be known as the Australian Tenpin Bowling Seniors Organisation (SA Division) Incorporated. Herein known as – ATBSO (SA Div.) Inc.
Article 02 - Purpose
2.1 It will be the purpose of this organisation to promote and foster the sport of tenpin bowling at a competitive level amongst bowlers 45 years of age and over and Associate Members 35 years and over.
2.2 This organisation will organise an annual State Team Roll Off Tournament for selection of the required State Teams as specified by ATBSO SA By-laws. Team are to compete at the annual ATBSO (N) Inc. Seniors Week Tournament, organised by the designated host state.
2.3 This organisation will organise the required Masters Tournament as specified by ATBSO SA By-laws for selection of State Representatives at the annual Interstate ATBSO (N) Inc. Seniors Week Tournament, organised by the designated host state.
2.2 This organisation will organise an annual State Team Roll Off Tournament for selection of the required State Teams as specified by ATBSO SA By-laws. Team are to compete at the annual ATBSO (N) Inc. Seniors Week Tournament, organised by the designated host state.
2.3 This organisation will organise the required Masters Tournament as specified by ATBSO SA By-laws for selection of State Representatives at the annual Interstate ATBSO (N) Inc. Seniors Week Tournament, organised by the designated host state.
Article 03 - Membership
3.1 Membership will be open to all persons aged 45 years and over. These may consist of bowlers and non-bowling members.
3.2 Associate Membership will be open to all persons 35 years and over. These may consist of bowlers and non-bowling members. An Associate member may bowl in calendared tournaments but will not be eligible for Roll-offs to qualify for State teams and Masters.
3.3 The Board of Directors will have the right to refuse membership to any applicant for membership without being bound to give any reason for such refusal provided that the Board of Directors will not capriciously refuse any such application. Any person refused membership has the right to appeal to the Board of Directors.
3.4 At an Annual General Meeting members may confer Life Membership on any member or former member who has rendered exceptional services to the organisation. Details outlining the eligibility for Life members are noted in Article Seven.
3.5 All bowling members must be fully registered and financial members of TBA
3.2 Associate Membership will be open to all persons 35 years and over. These may consist of bowlers and non-bowling members. An Associate member may bowl in calendared tournaments but will not be eligible for Roll-offs to qualify for State teams and Masters.
3.3 The Board of Directors will have the right to refuse membership to any applicant for membership without being bound to give any reason for such refusal provided that the Board of Directors will not capriciously refuse any such application. Any person refused membership has the right to appeal to the Board of Directors.
3.4 At an Annual General Meeting members may confer Life Membership on any member or former member who has rendered exceptional services to the organisation. Details outlining the eligibility for Life members are noted in Article Seven.
3.5 All bowling members must be fully registered and financial members of TBA
Article 04 - Fees
4.1 Membership fees will be collected for the season commencing 1st July and ending 30th June of the following year. Membership fees, for the following year, will be set at the Annual General Meeting of this organisation.
4.2 Membership fees for new members of the ATBSO (SA Div.) Inc. must be paid at the time of enrolment. New members will have the option to defer enrolment to their second tournament. Renewal fees for existing members must be paid no later than the second tournament of the new financial year of the organisation.
4.3 New members joining after March 31st of the joining year will have their membership valid until 30th June of the following year.
4.2 Membership fees for new members of the ATBSO (SA Div.) Inc. must be paid at the time of enrolment. New members will have the option to defer enrolment to their second tournament. Renewal fees for existing members must be paid no later than the second tournament of the new financial year of the organisation.
4.3 New members joining after March 31st of the joining year will have their membership valid until 30th June of the following year.
Article 05 - Organisation and Government
5.1 The management of this organisation will be vested in the Board of Directors.
5.2 The organisation shall have all the powers conferred by Section 25 of the Incorporation ACT.
5.2 The organisation shall have all the powers conferred by Section 25 of the Incorporation ACT.
Article 06 - Board of Directors (Committee)
6.1 The Board of Directors will carry out the purpose and objectives of this organisation by transacting its business and enforcing its rules and regulations under the direction of and with approval of the Annual General Meeting.
6.2 The Board of Directors of the ATBSO (SA Div.) Inc. shall consist of; a President, Vice President, Secretary, Treasurer (the position of Secretary and Treasurer may be combined into one position) Tournament Director and a number of Directors decided by the Annual General Meeting.
6.3 The President, Vice President, Secretary and Treasurer, (or Secretary / Treasurer combined), shall be the Executive and Trustees of the ATBSO (SA Div.) Inc.
6.4 To be eligible for election to the Board of Directors, the nominee must be a financial member of the organisation.
6.5 Only members of the ATBSO (SA Div.) Inc. eligible under the constitution, who have served one year of full membership and have attended at least two thirds of the previous year tournaments are eligible for nomination to all/any committee position including the Executive and Trustee Directors. Except where. at an AGM, there are insufficient nominations, then other members of the ATBSO (SA Div.) Inc. are eligible under the constitution and by-laws to fill the vacancies, after nominations and elections.
6.6 Newly elected Executive Directors and Directors shall commence their duties immediately following the elections. Retiring Directors may be invited to attend meetings in an advisory capacity until the next AGM.
6.7 The length of the term of office for all Board Members shall be two years. President and Vice President terms shall be set so that elections of these positions alternate annually. Wherever possible, positions for Executive Directors and Directors should be set to alternate annually.
6.8 If a vacancy occurs in any position of the Board of Directors, this vacancy will be filled in the following manner:
(a) The President – This vacancy will be filled by the Vice President chosen by the Board of Directors.
(b) The Vice President – This vacancy will be filled by a person elected by the Board of Directors, from amongst their number.
(c) A Director – This vacancy will be filled by a person chosen by the Board members. All such vacancies will be filled for the remainder of the existing term.
6.9 If a member of the Board of Directors is accused, in writing, of failing in the proper performance of their duty by any financial member of the organisation, the Board of Directors will conduct an investigatory meeting within two (2) weeks of the receipt of the accusation.
If, after hearing from both the accused and the accuser at the meeting, the accusation is seen by two thirds majority of the Board to be sustained, then the Board member’s position will be automatically declared vacant. If the accused refuses to attend any such meeting, the meeting will go ahead in their absence.
6.2 The Board of Directors of the ATBSO (SA Div.) Inc. shall consist of; a President, Vice President, Secretary, Treasurer (the position of Secretary and Treasurer may be combined into one position) Tournament Director and a number of Directors decided by the Annual General Meeting.
6.3 The President, Vice President, Secretary and Treasurer, (or Secretary / Treasurer combined), shall be the Executive and Trustees of the ATBSO (SA Div.) Inc.
6.4 To be eligible for election to the Board of Directors, the nominee must be a financial member of the organisation.
6.5 Only members of the ATBSO (SA Div.) Inc. eligible under the constitution, who have served one year of full membership and have attended at least two thirds of the previous year tournaments are eligible for nomination to all/any committee position including the Executive and Trustee Directors. Except where. at an AGM, there are insufficient nominations, then other members of the ATBSO (SA Div.) Inc. are eligible under the constitution and by-laws to fill the vacancies, after nominations and elections.
6.6 Newly elected Executive Directors and Directors shall commence their duties immediately following the elections. Retiring Directors may be invited to attend meetings in an advisory capacity until the next AGM.
6.7 The length of the term of office for all Board Members shall be two years. President and Vice President terms shall be set so that elections of these positions alternate annually. Wherever possible, positions for Executive Directors and Directors should be set to alternate annually.
6.8 If a vacancy occurs in any position of the Board of Directors, this vacancy will be filled in the following manner:
(a) The President – This vacancy will be filled by the Vice President chosen by the Board of Directors.
(b) The Vice President – This vacancy will be filled by a person elected by the Board of Directors, from amongst their number.
(c) A Director – This vacancy will be filled by a person chosen by the Board members. All such vacancies will be filled for the remainder of the existing term.
6.9 If a member of the Board of Directors is accused, in writing, of failing in the proper performance of their duty by any financial member of the organisation, the Board of Directors will conduct an investigatory meeting within two (2) weeks of the receipt of the accusation.
If, after hearing from both the accused and the accuser at the meeting, the accusation is seen by two thirds majority of the Board to be sustained, then the Board member’s position will be automatically declared vacant. If the accused refuses to attend any such meeting, the meeting will go ahead in their absence.
Article 07 - Meetings
7.1 Board Meetings - The Board of Directors will meet at such times and places as decided by the Board. Members of the Board of Directors will be given at least one (1) weeks notice of each meeting. (refer, Article 8 – duties of the board)
7.2 Annual General Meetings
(a) The Annual General Meeting of this organisation will be held in the month of July each year.
(b) All financial members of the organisation will be eligible to vote, provided that membership fees of new members have been paid no less than two weeks prior to the Meeting.
(c) The Board shall notify all members of the date and time of the Annual General Meeting at least 30 days prior to the said meeting. Nominations for expiring offices shall be called at the date and designation time of the AGM.
Such nominations must close with the Secretary seven days before the meeting date. However in the case of there not being enough nominations to fill all vacancies, nominations will be called for from the floor at the meeting. If more than one nomination is received for any position, then a secret ballot will be held.
(d) The eligibility for nomination and election to the Board of Directors, of any person who has previously served as a member of the Board of Directors of the ATBSO (SA Div.) Inc. and has been removed from office for any reason, shall be at the discretion of the current Board of Directors of the ATBSO (SA Div.) Inc.
(e) Election of officers and directors will be held immediately after presentation of annual awards.
(f) Any unfinancial member shall forfeit their right to speak and vote at the Meeting.
(g) Voting by proxy, or by mail, in any form will not be allowed at the meeting. Only votes cast by members present at the meeting will be allowed.
(h) A quorum at the Meeting will be one third of the membership entitled to vote.
7.3 Extra Ordinary General Meetings
(a) An Extra Ordinary General Meeting of all members of the organisation may be called by the President upon agreement by the Board of Directors or on receipt of a written request by 20 members or one fifth of the total number of members of the organisation, whichever is the greater.
(b) Such written request for a meeting must set out the reason(s) for requesting an Extra Ordinary Meeting. Such a meeting must be held within four (4) weeks of receipt of such a request. All members of the organisation must be given at least two (2) weeks notification of such a meeting.
(c) All financial members of the organisation will be eligible to vote, provided that new member’s membership fees have been paid no less than two weeks prior to the Meeting.
(d) Any unfinancial member shall forfeit their right to speak and vote at the Meeting.
(e) Voting by proxy, or by mail, in any form will not be allowed at the meeting. Only votes cast by members present at the meeting will be allowed.
(f) A quorum at the Meeting will be one fifth of the membership entitled to vote.
7.2 Annual General Meetings
(a) The Annual General Meeting of this organisation will be held in the month of July each year.
(b) All financial members of the organisation will be eligible to vote, provided that membership fees of new members have been paid no less than two weeks prior to the Meeting.
(c) The Board shall notify all members of the date and time of the Annual General Meeting at least 30 days prior to the said meeting. Nominations for expiring offices shall be called at the date and designation time of the AGM.
Such nominations must close with the Secretary seven days before the meeting date. However in the case of there not being enough nominations to fill all vacancies, nominations will be called for from the floor at the meeting. If more than one nomination is received for any position, then a secret ballot will be held.
(d) The eligibility for nomination and election to the Board of Directors, of any person who has previously served as a member of the Board of Directors of the ATBSO (SA Div.) Inc. and has been removed from office for any reason, shall be at the discretion of the current Board of Directors of the ATBSO (SA Div.) Inc.
(e) Election of officers and directors will be held immediately after presentation of annual awards.
(f) Any unfinancial member shall forfeit their right to speak and vote at the Meeting.
(g) Voting by proxy, or by mail, in any form will not be allowed at the meeting. Only votes cast by members present at the meeting will be allowed.
(h) A quorum at the Meeting will be one third of the membership entitled to vote.
7.3 Extra Ordinary General Meetings
(a) An Extra Ordinary General Meeting of all members of the organisation may be called by the President upon agreement by the Board of Directors or on receipt of a written request by 20 members or one fifth of the total number of members of the organisation, whichever is the greater.
(b) Such written request for a meeting must set out the reason(s) for requesting an Extra Ordinary Meeting. Such a meeting must be held within four (4) weeks of receipt of such a request. All members of the organisation must be given at least two (2) weeks notification of such a meeting.
(c) All financial members of the organisation will be eligible to vote, provided that new member’s membership fees have been paid no less than two weeks prior to the Meeting.
(d) Any unfinancial member shall forfeit their right to speak and vote at the Meeting.
(e) Voting by proxy, or by mail, in any form will not be allowed at the meeting. Only votes cast by members present at the meeting will be allowed.
(f) A quorum at the Meeting will be one fifth of the membership entitled to vote.
Article 08 - Duties of the Board
8.1 President
The President will be the Chief Executive Officer of the ATBSO (SA Div.) Inc. performing all duties usually pertaining to that office, including specifically:
(a) Preside at all meetings of the organisation and all Board meetings.
(b) See to the enforcement of all the objectives, provisions and purposes of the organisation.
(c) Make a quarterly check to verify the correctness of the balance of the organisation’s accounts and sign the monthly bank statement.
(d) May appoint any committees deemed necessary, unless otherwise provided for.
8.2 Vice President
In the absence of the President, the Vice President will perform all the duties of the President and will also, on request of the President, assist the President in the performance of the President’s duties as the President may request.
8.3 Secretary
The Secretary will perform those duties assigned by the President, Board of Directors and Annual General Meeting including specifically:
(a) Will keep for the permanent record an account of proceedings of all meetings of the organisation and the Board of Directors.
(b) Will conduct all correspondence of the organisation, as requested.
(c) Will keep an accurate list of all financial members of the ATBSO (SA Div.) Inc. including name, address, phone number, email address (if available), and ATBSO (N) Inc. number.
(d) Will keep a “Master Copy” of the ATBSO (SA Div.) Inc. Constitution and Bylaws signed by the President and the Secretary
(e) Will keep a true record of all scores made in tournaments conducted by this organisation for a period of two years.
(f) Will keep true records of all Annual Awards for an indefinite period as part of the ongoing history of the ATBSO (SA Div.) Inc.
(g) Will receive an Honorarium of $400 paid annually following the AGM.
8.4 Treasurer
The Treasurer will perform those duties assigned by the President, Board of Directors and Annual General Meeting including specifically:
(a) Will receive, record all dues, fees, monies or property donated or paid to this organisation.
(b) Run a cheque account in the name of Australian Tenpin Bowling Seniors Organisation (SA Div.) Inc. This cheque account will be used for all club-running expenses during the year. This account will have four (4) members of the “Executive Committee” register their signatures with our bank, with any two of four able to sign cheques. No two members of any one family will be able to lodge their signatures with the bank.
(c) Will table all current books or accounts and bank statements at every meeting of the Board of Directors for their verification by the Board of Directors. All monies received will be banked in the account of the organisation within five (5) working days of their receipt.
(d) Supply to the Board of Directors a Profit and Loss Statement and at each meeting of the Board.
(e) Any member of the ATBSO (SA Div.) Inc. shall have the right to inspect the books of the ATBSO (SA Div.) Inc. in the presence of the organisation’s available Executives.
(f) Will have the books, accounts and records audited. The auditor shall examine the books, accounts and records of the organisation and shall certify whether in their opinion the Treasurer’s financial statements and reports are properly drawn up and exhibit a true and correct view of the state of affairs of ATBSO (SA Div.) Inc.
(e) Will receive an honorarium of $400 paid annually following the AGM.
The President will be the Chief Executive Officer of the ATBSO (SA Div.) Inc. performing all duties usually pertaining to that office, including specifically:
(a) Preside at all meetings of the organisation and all Board meetings.
(b) See to the enforcement of all the objectives, provisions and purposes of the organisation.
(c) Make a quarterly check to verify the correctness of the balance of the organisation’s accounts and sign the monthly bank statement.
(d) May appoint any committees deemed necessary, unless otherwise provided for.
8.2 Vice President
In the absence of the President, the Vice President will perform all the duties of the President and will also, on request of the President, assist the President in the performance of the President’s duties as the President may request.
8.3 Secretary
The Secretary will perform those duties assigned by the President, Board of Directors and Annual General Meeting including specifically:
(a) Will keep for the permanent record an account of proceedings of all meetings of the organisation and the Board of Directors.
(b) Will conduct all correspondence of the organisation, as requested.
(c) Will keep an accurate list of all financial members of the ATBSO (SA Div.) Inc. including name, address, phone number, email address (if available), and ATBSO (N) Inc. number.
(d) Will keep a “Master Copy” of the ATBSO (SA Div.) Inc. Constitution and Bylaws signed by the President and the Secretary
(e) Will keep a true record of all scores made in tournaments conducted by this organisation for a period of two years.
(f) Will keep true records of all Annual Awards for an indefinite period as part of the ongoing history of the ATBSO (SA Div.) Inc.
(g) Will receive an Honorarium of $400 paid annually following the AGM.
8.4 Treasurer
The Treasurer will perform those duties assigned by the President, Board of Directors and Annual General Meeting including specifically:
(a) Will receive, record all dues, fees, monies or property donated or paid to this organisation.
(b) Run a cheque account in the name of Australian Tenpin Bowling Seniors Organisation (SA Div.) Inc. This cheque account will be used for all club-running expenses during the year. This account will have four (4) members of the “Executive Committee” register their signatures with our bank, with any two of four able to sign cheques. No two members of any one family will be able to lodge their signatures with the bank.
(c) Will table all current books or accounts and bank statements at every meeting of the Board of Directors for their verification by the Board of Directors. All monies received will be banked in the account of the organisation within five (5) working days of their receipt.
(d) Supply to the Board of Directors a Profit and Loss Statement and at each meeting of the Board.
(e) Any member of the ATBSO (SA Div.) Inc. shall have the right to inspect the books of the ATBSO (SA Div.) Inc. in the presence of the organisation’s available Executives.
(f) Will have the books, accounts and records audited. The auditor shall examine the books, accounts and records of the organisation and shall certify whether in their opinion the Treasurer’s financial statements and reports are properly drawn up and exhibit a true and correct view of the state of affairs of ATBSO (SA Div.) Inc.
(e) Will receive an honorarium of $400 paid annually following the AGM.
Article 09 - Tournament Director
9.1 The Tournament Director may be a board member, (committee member) of ATBSO (S.A. Div) Inc and answerable to the Executive Board of Directors of the ATBSO (SA Div.) Inc. The appointment will be made on an annual basis at the first Board Meeting after the AGM each year.
9.2 The Tournament Director is on duty during the entire tournament. If the nominated Tournament Director is not in attendance of an event, the Executive Board of Directors will nominate a substitute Tournament Director. The Substitute Tournament Director, appointed by the Executive Board of Directors, has the tournament powers in the absence of the nominated Tournament Director
9.3 The Tournament Directors decision in any matter arising out of the tournament under his/her jurisdiction shall be deemed final and no correspondence shall be entered into, other than that which is called for under the ATBSO (N) Inc. rules and regulations.
9.4 It shall be compulsory for the Tournament Director to place before the Executive Board of Directors, preferably in writing, any problems that arose from the tournament. Should the Tournament Director be unsure of his/her standing, he/she shall consult the Executive Board of Directors before the final decision is made.
9.2 The Tournament Director is on duty during the entire tournament. If the nominated Tournament Director is not in attendance of an event, the Executive Board of Directors will nominate a substitute Tournament Director. The Substitute Tournament Director, appointed by the Executive Board of Directors, has the tournament powers in the absence of the nominated Tournament Director
9.3 The Tournament Directors decision in any matter arising out of the tournament under his/her jurisdiction shall be deemed final and no correspondence shall be entered into, other than that which is called for under the ATBSO (N) Inc. rules and regulations.
9.4 It shall be compulsory for the Tournament Director to place before the Executive Board of Directors, preferably in writing, any problems that arose from the tournament. Should the Tournament Director be unsure of his/her standing, he/she shall consult the Executive Board of Directors before the final decision is made.
Article 10 - Life Membership
10.1 Life Membership of the Australian Tenpin Bowling Seniors Organisation (SA Div.) Inc. is awarded at an Annual General Meeting, to a member who complies with the following principles:
(a) The applicant shall be an acceptable member of the community.
(b) Shall have reached a standard of sustained excellence in application and attendance to allotted duties, direct to the ATBSO (SA Div.) Inc.
(c) The length of service direct to the ATBSO (SA Div.) Inc. shall have been over a period of not less than ten (10) years.
(d) Life Membership may also be granted in special circumstances upon recommendation of the Members and the Executive Officers.
10.2 Applications for Life Membership of the ATBSO (SA Div.) Inc. shall be received, examined and decided by the following methods and procedures;
(a) Applications can be submitted by financial members of the ATBSO (SA Div.) Inc. or by the Executive Officers.
(b) The application is to be first considered by the Executive Officers of the Organisation.
(c) If the application is acceptable to the Executive Officers and Board of Directors and enquiries made are satisfactory, the application is then approved and the award presented at the next Annual General Meeting.
10.3 Not more than two (2) Life Members shall be elected in any one (1) year.
10.4 An application to elect a person as a Life Member shall be given in writing to the Secretary at least three (3) months prior to the date of the Annual General Meeting.
10.5 When elected, Life Members shall be presented with a Life Membership Plaque, engraved with his/her name and date of election.
10.6 A Life Member shall be entitled to attend and vote at General Meetings and shall be eligible for election to any office of the Association subject to the provisions of the constitution.
10.7 A Life Member is exempt from paying annual ATBSO (SA Div.) Inc. Membership fees.
(a) The applicant shall be an acceptable member of the community.
(b) Shall have reached a standard of sustained excellence in application and attendance to allotted duties, direct to the ATBSO (SA Div.) Inc.
(c) The length of service direct to the ATBSO (SA Div.) Inc. shall have been over a period of not less than ten (10) years.
(d) Life Membership may also be granted in special circumstances upon recommendation of the Members and the Executive Officers.
10.2 Applications for Life Membership of the ATBSO (SA Div.) Inc. shall be received, examined and decided by the following methods and procedures;
(a) Applications can be submitted by financial members of the ATBSO (SA Div.) Inc. or by the Executive Officers.
(b) The application is to be first considered by the Executive Officers of the Organisation.
(c) If the application is acceptable to the Executive Officers and Board of Directors and enquiries made are satisfactory, the application is then approved and the award presented at the next Annual General Meeting.
10.3 Not more than two (2) Life Members shall be elected in any one (1) year.
10.4 An application to elect a person as a Life Member shall be given in writing to the Secretary at least three (3) months prior to the date of the Annual General Meeting.
10.5 When elected, Life Members shall be presented with a Life Membership Plaque, engraved with his/her name and date of election.
10.6 A Life Member shall be entitled to attend and vote at General Meetings and shall be eligible for election to any office of the Association subject to the provisions of the constitution.
10.7 A Life Member is exempt from paying annual ATBSO (SA Div.) Inc. Membership fees.
Article 11 - Changes to the Constitution
11.1 This organisation may make changes to this constitution at an Annual General Meeting, or an Extraordinary General Meeting of members called specifically for this purpose. The Secretary must receive in writing, any Notices of Motion at least seven (7) days prior to the Annual General Meeting. Such changes must be approved by a two-thirds majority of the members present at the meeting.
Article 12 - By-Laws
12.1 The Board of Directors (Committee) may alter, adopt or remove By-Laws as deemed necessary for functional operation of the ATBSO (SA Div.) Inc.
12.2 The by-laws of the ATBSO (SA Div.) Inc. must not conflict with the rules and regulations of the ATBSO (N) Inc.
12.2 The by-laws of the ATBSO (SA Div.) Inc. must not conflict with the rules and regulations of the ATBSO (N) Inc.
Article 13
13.1 In the event that the ATBSO (SA Div.) Inc. ceases to exist, all funds and assests held by the organisation, (after payments of all outstanding debt), shall not be paid or distributed among the members, but shall be given or transferred to:
(a) Another like association incorporated under the act: or
(b) For charitable purposes.
13.2 Which incorporated association or purposes, as the case requires shall be determined by the resolution of the members when authorising and directing the Board under section 33 (3) of the act to prepare a distribution plan of the surplus property of the association.
13.3 In the winding up of the association, the Commissioner of Taxation shall be advised of the date of dissolution within 30 days of the dissolution.
(a) Another like association incorporated under the act: or
(b) For charitable purposes.
13.2 Which incorporated association or purposes, as the case requires shall be determined by the resolution of the members when authorising and directing the Board under section 33 (3) of the act to prepare a distribution plan of the surplus property of the association.
13.3 In the winding up of the association, the Commissioner of Taxation shall be advised of the date of dissolution within 30 days of the dissolution.