UPDATED 17th July 2016
This organisation will be known as the Australian Tenpin Bowling Seniors Organisation (SA Division) Incorporated. Herein known as – ATBSO (SA Div.) Inc.
2.1 It will be the purpose of this organisation to promote and foster the sport of tenpin bowling at a competitive level amongst bowlers 45 years of age and over and Associate Members 35 years and over.
2.2 This organisation will organise an annual State Team Roll Off Tournament for selection of the required State Teams as specified by ATBSO SA By-laws. Team are to compete at the annual ATBSO (N) Inc. Seniors Week Tournament, organised by the designated host state.
2.3 This organisation will organise the required Masters Tournament as specified by ATBSO SA By-laws for selection of State Representatives at the annual Interstate ATBSO (N) Inc. Seniors Week Tournament, organised by the designated host state.
3.1 Membership will be open to all persons aged 45 years and over. These may consist of bowlers and non-bowling members.
3.2 Associate Membership will be open to all persons 35 years and over. These may consist of bowlers and non-bowling members. An Associate member may bowl in calendared tournaments but will not be eligible for Roll-offs and Masters to qualify for State teams.
The Board of Directors will have the right to refuse membership to any applicant for membership without being bound to give any reason for such refusal provided that the Board of Directors will not capriciously refuse any such application. Any person refused membership has the right to appeal to the Board of Directors.
3.3 At an Annual General Meeting members may confer Life Membership on any member or former member who has rendered exceptional services to the organisation. Details outlining the eligibility for Life members are noted in Article Seven.
3.4 All bowling members must be fully registered and financial members of TBA
4.1 Membership fees will be collected for the season commencing 1st July and ending 30th June of the following year. Membership fees, for the following year, will be set at the Annual General Meeting of this organisation.
4.2 Membership fees for new members of the ATBSO (SA Div.) Inc. must be paid at the time of enrolment. New members will have the option to defer enrolment to their second tournament. Renewal fees for existing members must be paid no later than the second tournament of the new financial year of the organisation.
4.3 New members joining after March 31st of the joining year will have their membership valid until 30th June of the following year.
Organisation and Government
5.1 The management of this organisation will be vested in the Board of Directors.
5.2 The organisation shall have all the powers conferred by Section 25 of the Incorporation ACT.
Board of Directors (“the Committee”)
6.1 The Board of Directors will carry out the purpose and objectives of this organisation by transacting its business and enforcing its rules and regulations under the direction of and with approval of the Annual General Meeting.
6.2 The Board of Directors of the ATBSO (SA Div.) Inc. shall consist of; a President, Vice President, Secretary, Treasurer (the position of Secretary and Treasurer may be combined into one position) Tournament Director and a number of Directors decided by the Annual General Meeting.
6.3 The President, Vice President, Secretary and Treasurer, (or Secretary / Treasurer combined), shall be the Executive and Trustees of the ATBSO (SA Div.) Inc.
6.4 To be eligible for election to the Board of Directors, the nominee must be a financial member of the organisation.
6.5 Only members of the ATBSO (SA Div.) Inc. eligible under the constitution, who have served one year of full membership and have attended at least two thirds of the previous year tournaments are eligible for nomination to all/any committee position including the Executive and Trustee Directors. Except where. at an AGM, there are insufficient nominations, then other members of the ATBSO (SA Div.) Inc. are eligible under the constitution and by-laws to fill the vacancies, after nominations and elections.
6.6 Newly elected Executive Directors and Directors shall commence their duties immediately following the elections. Retiring Directors may be invited to attend meetings in an advisory capacity until the next AGM.
6.7 The length of the term of office for all Board Members shall be two years. President and Vice President terms shall be set so that elections of these positions alternate annually. Wherever possible, positions for Executive Directors and Directors should be set to alternate annually.
6.8 If a vacancy occurs in any position of the Board of Directors, this vacancy will be filled in the following manner:
(a) The President – This vacancy will be filled by the Vice President chosen by the Board of Directors.
(b) The Vice President – This vacancy will be filled by a person elected by the Board of Directors, from amongst their number.
(c) A Director – This vacancy will be filled by a person chosen by the Board members. All such vacancies will be filled for the remainder of the existing term.
6.9 If a member of the Board of Directors is accused, in writing, of failing in the proper performance of their duty by any financial member of the organisation, the Board of Directors will conduct an investigatory meeting within two (2) weeks of the receipt of the accusation.
If, after hearing from both the accused and the accuser at the meeting, the accusation is seen by two thirds majority of the Board to be sustained, then the Board member’s position will be automatically declared vacant. If the accused refuses to attend any such meeting, the meeting will go ahead in their absence.
7.1 Board Meetings
The Board of Directors will meet at such times and places as decided by the Board. Members of the Board of Directors will be given at least one (1) weeks notice of each meeting. (refer, Article 8 – duties of the board)
7.2 Annual General Meeting
(a) The Annual General Meeting of this organisation will be held in the month of July each year.
(b) All financial members of the organisation will be eligible to vote, provided that membership fees of new members have been paid no less than two weeks prior to the Meeting.
(c) The Board shall notify all members of the date and time of the Annual General Meeting at least 30 days prior to the said meeting. Nominations for expiring offices shall be called at the date and designation time of the AGM.
Such nominations must close with the Secretary seven days before the meeting date. However in the case of there not being enough nominations to fill all vacancies, nominations will be called for from the floor at the meeting. If more than one nomination is received for any position, then a secret ballot will be held.
(d) The eligibility for nomination and election to the Board of Directors, of any person who has previously served as a member of the Board of Directors of the ATBSO (SA Div.) Inc. and has been removed from office for any reason, shall be at the discretion of the current Board of Directors of the ATBSO (SA Div.) Inc.
(e) Election of officers and directors will be held immediately after presentation of annual awards.
(f) Any unfinancial member shall forfeit their right to speak and vote at the Meeting.
(g) Voting by proxy, or by mail, in any form will not be allowed at the meeting. Only votes cast by members present at the meeting will be allowed.
(h) A quorum at the Meeting will be one fifth of the membership entitled to vote.
7.3 Extra Ordinary General Meeting
(a) An Extra Ordinary General Meeting of all members of the organisation may be called by the President upon agreement by the Board of Directors or on receipt of a written request by 20 members or one fifth of the total number of members of the organisation, whichever is the greater.
(b) Such written request for a meeting must set out the reason(s) for requesting an Extra Ordinary Meeting. Such a meeting must be held within four (4) weeks of receipt of such a request. All members of the organisation must be given at least two (2) weeks notification of such a meeting.
(c) All financial members of the organisation will be eligible to vote, provided that new member’s membership fees have been paid no less than two weeks prior to the Meeting.
(d) Any unfinancial member shall forfeit their right to speak and vote at the Meeting.
(e) Voting by proxy, or by mail, in any form will not be allowed at the meeting. Only votes cast by members present at the meeting will be allowed.
(f) A quorum at the Meeting will be one fifth of the membership entitled to vote.
Duties of the Board
The President will be the Chief Executive Officer of the ATBSO (SA Div.) Inc. performing all duties usually pertaining to that office, including specifically:
(a) Preside at all meetings of the organisation and all Board meetings.
(b) See to the enforcement of all the objectives, provisions and purposes of the organisation.
(c) Sign to confirm all ATBSO (SA Div.) Inc. minutes of meetings.
(d) Make a monthly check to verify the correctness of the balance of the organisation’s accounts and sign the monthly bank statement.
(e) May appoint any committees deemed necessary, unless otherwise provided for.
8.2 Vice President
In the absence of the President, the Vice President will perform all the duties of the President and will also, on request of the President, assist the President in the performance of the President’s duties as the President may request.
The Secretary will perform those duties assigned by the President, Board of Directors and Annual General Meeting including specifically:
(a) Will keep for the permanent record an account of proceedings of all meetings of the organisation and the Board of Directors.
(b) Will conduct all correspondence of the organisation, as requested.
(c) Will keep an accurate list of all financial members of the ATBSO (SA Div.) Inc. including name, address, phone number, email address (if available), and ATBSO (N) Inc. number.
(d) Will keep a “Master Copy” of the ATBSO (SA Div.) Inc. Constitution and Bylaws signed by the President and the Secretary
(e) Will keep a true record of all scores made in tournaments conducted by this organisation for a period of two years.
(f) Will keep true records of all Annual Awards for an indefinite period as part of the ongoing history of the ATBSO (SA Div.) Inc.
(g) Will receive an Honorarium of $400 paid annually following the AGM.
The Treasurer will perform those duties assigned by the President, Board of Directors and Annual General Meeting including specifically:
(a) Will receive, record all dues, fees, monies or property donated or paid to this organisation.
(b) Run a cheque account in the name of Australian Tenpin Bowling Seniors Organisation (SA Div.) Inc. This cheque account will be used for all club-running expenses during the year. This account will have four (4) members of the “Executive Committee” register their signatures with our bank, with any two of four able to sign cheques. No two members of any one family will be able to lodge their signatures with the bank.
(c) Will table all current books or accounts and bank statements at every meeting of the Board of Directors for their verification by the Board of Directors. All monies received will be banked in the account of the organisation within five (5) working days of their receipt.
(d) Supply to the Board of Directors a financial report and balance sheet at each meeting of the Board.
(e) Any member of the ATBSO (SA Div.) Inc. shall have the right to inspect the books of the ATBSO (SA Div.) Inc. in the presence of the organisation’s available Executives.
(f) Will have the books, accounts and records audited. The auditor shall examine the books, accounts and records of the organisation and shall certify whether in their opinion the Treasurer’s financial statements and reports are properly drawn up and exhibit a true and correct view of the state of affairs of ATBSO (SA Div.) Inc.
(e) Will receive an honorarium of $400 paid annually following the AGM.
9.1 The Tournament Director will be a board member, (committee member) of ATBSO (S.A. Div) Inc and answerable to the Executive Board of Directors of the ATBSO (SA Div.) Inc. The appointment will be made on an annual basis at the AGM or first Board Meeting after the AGM each year.
9.2 The Tournament Director is on duty during the entire tournament. His/Her alternative, appointed by the Executive Board of Directors, has the tournament powers in the absence of the Tournament Director when said is not at the premises. The alternative Tournament Director is still under the direction of the appointed Tournament Director.
9.3 The Tournament Directors decision in any matter arising out of the tournament under his/her jurisdiction shall be deemed final and no correspondence shall be entered into, other than that which is called for under the ATBSO (N) Inc. rules and regulations.
9.4 It shall be compulsory for the Tournament Director to place before the Executive Board of Directors, preferably in writing, any problems that arose from the tournament. Should the Tournament Director be unsure of his/her standing, he/she shall consult the Executive Board of Directors before the final decision is made.
10.1 Life Membership of the Australian Tenpin Bowling Seniors Organisation (SA Div.) Inc. may be conferred by resolution of an Annual General Meeting, upon a member who complies with the following principles:
(a) The applicant shall be an acceptable member of the community.
(b) Shall have reached a standard of sustained excellence in application and attendance to allotted duties, direct to the ATBSO (SA Div.) Inc.
(c) The length of service direct to the ATBSO (SA Div.) Inc. shall have been over a period of not less than ten (10) years.
(d) Life Membership may also be granted in special circumstances upon recommendation of the Members and the Executive Officers.
10.2 Applications for Life Membership of the ATBSO (SA Div.) Inc. shall be received, examined and decided by the following methods and procedures;
(a) Applications can be submitted by financial members of the ATBSO (SA Div.) Inc. or by the Executive Officers.
(b) The application is to be first considered by the Executive Officers of the Organisation.
(c) If the application is acceptable to the Executive Officers and enquiries made are satisfactory, the application is then submitted as a recommendation to the Annual General Meeting as a “Notice of Motion”.
10.3 A majority of three quarters of the votes of the members present and voting in favour of the application for Life Membership must be obtained at Executive Officer level, and Annual General Meeting.
10.4 Not more than two (2) Life Members shall be elected in any one (1) year.
10.5 An application to elect a person as a Life Member shall be given in writing to the Secretary at least three (3) months prior to the date of the Annual General Meeting.
10.6 When elected, Life Members shall be presented with a Life Membership badge and Plaque, engraved with his/her name and date of election.
10.7 A Life Member shall be entitled to attend and vote at General Meetings and shall be eligible for election to any office of the Association subject to the provisions of the constitution.
10.8 A Life Member is exempt from paying annual ATBSO (SA Div.) Inc. Membership fees.
Changes to the Constitution
11.1 This organisation may make changes to this constitution at an Annual General Meeting, or an Extraordinary General Meeting of members called specifically for this purpose. The Secretary must receive in writing, any Notices of Motion at least seven (7) days prior to the Annual General Meeting. Such changes must be approved by a two-thirds majority of the members present at the meeting.
12.1 The Board of Directors (Committee) may alter, adopt or remove By-Laws as deemed necessary for functional operation of the ATBSO (SA Div.) Inc.
- The by-laws of the ATBSO (SA Div.) Inc. must not conflict with the rules and regulations of the ATBSO (N) Inc.
1.In the event that the ATBSO (SA Div.) Inc. ceases to exist, all funds and assests held by the organisation, (after payments of all outstanding debt), shall not be paid or distributed among the members, but shall be given or transferred to: i, Another like association incorporated under the act: or ii, For charitable purposes.
- Which incorporated association or purposes, as the case requires shall be determined by the resolution of the members when authorising and directing the Board under section 33 (3) of the act to prepare a distribution plan of the surplus property of the association.
- In the winding up of the association, the Commissioner of Taxation shall be advised of the date of dissolution within 30 days of the dissolution.
BY – LAWS
- Tournaments Rules
1.1 ATBSO (SA Div.) Inc. tournaments are open to all financial members of the ATBSO (SA) Inc. and Tenpin Bowling Australia (TBA). Tournaments are also open to visiting ATBSO(N) Inc. members providing they are members of TBA.
1.2 There will be no smoking for the duration of the tournament.
1.3 Alcoholic beverages may not be served or consumed by players for the duration of the tournament.
1.4 Unsporting behaviour or foul language will not be tolerated.
1.5 Bowlers must wear official ATBSO (SA Div.) Inc .uniform. This consists of official club shirt, Interstate Challenge Shirt or Masters winner’s shirt. Women are to wear navy or black skirts, skorts, dress shorts or tailored ¾ or full-length slacks. Men are to wear navy or black trousers or dress shorts. Cargo style or other casual styles will not be permitted.
Failure to comply incurs a warning for the first offence, $5.00 fine for the second offence and disqualification from the tournament for a third and subsequent offence.
1.6 Any protests must be given verbally to the Tournament Director immediately after the infraction has occurred and confirmed in writing to the Tournament Director within 30 minutes of the completion of the tournament.
1.7 In those instances where it is established that a player is in breach of rule 2 (c) & (d), the player will be suspended by the Tournament Director for the next game to be played.
1.8 Where possible, no tournaments to be scheduled to fall on either Mothers or Fathers Day.
2.1 ATBSO (SA Div.) Inc. tournaments are, Singles, Doubles, Trios or Four person Teams events. These events are conducted at nominated venues on dates as stipulated on the annual ATBSO (SA Div.) Inc. calendar.
2.2 To align us with the ATBSO National body, averages and handicaps will be kept on an ongoing basis from 1st June to the 30th May of the following year. The Secretary of the ATBSO National body will also keep a record of each bowler’s average and handicap. For existing bowlers, handicaps from previous year will be carried over for 18 games, (3 tournaments) into the new year.
2.3 Tournaments are run on a handicap of 90% of 200, with the exception of Singles which has a prize fund paid out to Open and Restricted Divisions.
(a) In Singles tournaments, players with an average of 169 and below for women and 179 and below for men will be in the Restricted Division. Players with an average of 170 and above for women and 180 and above for men, will be in the Open Division. Both divisions include handicap.
2.4 Six (6) games will be bowled at each tournament with lane changes at the completion of each game, odds one pair to the left, evens one pair to the right.
2.5 Check-in for singles, doubles and trios will be from 9.00am to 9.30am.
Check-in for Teams events will be from 8.30am to 9.00am.
2.6 A starting lane draw is conducted, in the presence of all bowlers, after check-in has closed.
- Challenge Roll-Off
3.1 To be eligible for the State Team roll-off, he/she must have competed in seven (7) of the events listed as Tournaments on the ATBSO (SA Div.) Inc. annual tournament calendar commencing with the first tournament after the previous year’s Roll-Off. The Challenge Roll-Off and Masters events are not counted in the requirement of seven (7) tournaments.
3.2 (a) Players that have missed a scheduled Tournament due to illness or injury must provide a doctor’s certificate verifying such illness or injury in order for the missed tournament to be counted as one of the seven (7) required tournaments for eligibility for the State Team roll-off.
(b) Committee member(s) may be required to “stand down” at a tournament to enable scoring etc., to be maintained in the records. If this is required that person will be recorded as present and their “stand down” counted as a tournament towards the required seven (7) tournaments for eligibility into the Challenge Roll-Off.
(c) If a player is representing TBA in a TEAM and said representation falls on a calendared ATBSO S.A. tournament date the player may apply to the Secretary to be accredited as a tournament towards ATBSO S.A. Roll-off qualifying.
3.3 There is no age restriction for non-bowling Team officials, i.e., managers and coaches.
3.4 Each Competitor
(a) Must be 45 years or over at the date of the commencement of the ATBSO National “Seniors Week” for that year.
(b) Must be a financial member of the ATBSO (SA Div.) Inc. and Tenpin Bowling Australia (TBA).
(c) Must conduct his/herself in a manner not to discredit the ATBSO (SA Div.) Inc. and the ATBSO (N) Inc.
(d) Twenty-one (21) games will be bowled over three (3) consecutive days on the proclaimed long weekend in March. (As the Interstate Challenge is bowled over three consecutive days it should be considered as a criteria for a three day Roll-off event.) Should there not be a proclaimed long weekend in March then 14 games will be bowled over two consecutive days on a weekend in March and a further 7 games on the Sunday of the following weekend.
(i) Bowlers will nominate the division in which they wish to compete. There will be a Handicap Division, based on the existing handicap calculation of 90% of 200, and a Scratch Division. For a bowler to be eligible to compete in the Handicap Division, they must have an ATBSO average of 169 or below for women and 179 or below for men on the first day of the Roll Off.
The Open and Classic Teams will be decided in the Scratch Division. Any bowler may nominate for the Scratch Division however if they are unsuccessful in making the Open or Classic team, they cannot displace a bowler in the Handicap Division (ie. Restricted team).
(ii) The top six (6) qualifiers in both men’s and women’s Scratch Division shall be the Open Challenge Teams.
(iii) The next three (3) men and women bowler’s in the Scratch Division, ie. the bowlers that finished 7th, 8th or 9th, will be the Classic Team.
Where the bowler that finished in 7th, 8th or 9th has an average over 189 for women and over 199 for men AND there are no bowlers in the top 6 that qualify for the Classic team and wish to move to Classic, those bowlers will be unsuccessful and the next qualifying bowler (10th or 11th, etc) will be elevated to the Classic team.
Where a bowler that finished in the top 6 places and their entering average is 189 or below for women and 199 or below for men, the bowler may opt to move to the Classic team providing there is bowler with an average over 189 for women or 199 for men that wishes to move up to the Open team. However, they may not displace a bowler that successfully qualified for the Classic team.
(iv) Where there is insufficient bowlers in the Open division to make up both teams (less than 9), the top 3 eligible bowlers will be invited to participate in both the Open and Classic teams. Where there are less than six (6) bowlers in the open division or there are insufficient eligible bowers for the Classic team, a bowler(s) from the handicap division may be invited to bowl in either the open team or a draft bowler from another state may be engaged.
(v) In the Handicap Division, the top six (6) qualifiers in both men’s and women’s handicap division shall be the Restricted Challenge Team.
(e) Shall comply with the conditions of entry in the State Team Roll-Off.
(f) Each Team Member will be required to sign the Bowler’s Contract.
(g) All State Team bowling commitments shall be bowled on lanes that are similar to the surfaces that will be encountered in the National Challenge of the same year.
- ATBSO (SA Div.) Inc. Masters
4.1 To be eligible for the ATBSO (SA Div.) Inc. Masters event, he/she must have competed in two (2) of the scheduled number of tournaments commencing with the first tournament after the previous year’s Masters event to determine the bowlers average and therefore classification. Closing time for entry in the Masters event will be the close of check-in on the nominated first Masters date as per ATBSO (SA Div.) Inc. Annual Tournament Calendar.
4.2 Each Competitor
(a) Must be 45 years or over.
(b) Must be a financial member of the ATBSO (SA Div.) Inc. and Tenpin Bowling Australia (TBA).
(c) Must conduct his/herself in a manner not to discredit the ATBSO (SA Div.) Inc. and the ATBSO (N) Inc.
(d) A bowler may enter only one (1) division of the Masters
4.3 The event will be held over two consecutive ATBSO (SA Div.) Inc. tournaments and be a total of twelve (12) games. The bowlers with the highest pinfall in the Women’s and Men’s Open, Classic and Restricted divisions will be declared the Champions. For the Restricted division it will include handicap.
4.4 In the event that a winner can not travel to the Interstate Challenge the next qualifier travelling will represent S.A. and have their entry paid for. The rescinding winner will receive only the Master’s Shirt.
- ATBSO (SA Div.) Inc. Challenge Team Manager’s Guidelines
5. PRIOR TO DEPARTURE:
- Selection of captains.
- Organise team meetings and practice sessions..
- Be aware of the confirmation of bookings (accommodation, travel, transport) done by the Teams Coordinator.
- Ensure medical form is returned to the Teams Coordinator.
- Check food requirements of team members (refer to medical form)
- Ensure team itinerary is adhered to.
- Research surrounding facility availability close to accommodation.
- Be responsible for resolving any issues that may arise.
- Organise an individual to do the scoring statistics during the Challenge days.
- AFTER DEPARTURE:
- Full responsibility is to be taken for the well being and comfort of the respective team.
- Meet with team members to discuss house rules and itinerary and answer any questions that may arise.
- Advise team members of Masters Event and the required standard of qualifying.
- Attend scheduled National Managers/Captains Meeting.
- Advise team members any changes in schedule or any rule changes.
- Be responsible for ensuring the team arrives at bowling centre with sufficient time prior to competing.
- Keep a record of all challenge scores.
- Liaise with Team Captains regarding their line-up for the Challenge.
- Attend any meetings as required, on behalf of the team.
(m) Arrange meals during Challenge.
(n) Ensure all team members receive prompt medical treatment as required.
(o) If you have to absent yourself from the team for any reason, appoint someone in your place
- Required to give a written report to the ATBSO (SA Div.) Inc. Committee prior to the next committee meeting.
- ATBSO (SA Div.) Inc. Teams Coordinator Guidelines
6.1 PRIOR TO ROLL-OFFS:
- Source the appropriate accommodation and make bookings.
- Design shirts or obtain designs and pricing from shirt manufacturers.
- Take designs to committee for a decision on choice of shirt.
6.2 PRIOR TO DEPARTURE:
- Obtain from team members their length of stay.
- Be notified by team members of their travel arrangements.
- Obtain from team members if any partners are accompanying them.
- Advise National Secretary of team members.
- Obtain sample shirts from the manufacturer for sizing and fittings.
- Obtain sizing for jackets and practice shirts for new members.
- Prepare teams entry forms for participation in national events. (singles, doubles, mixed doubles, teams and all events.
- Liaise with Treasurer as to available funds for budgeting.
- Collate a Challenge cost breakdown (budget)
- Prepare itemized account for team members and due date for payment.
Issue to all team members and team managers itemized account and notification of when full payment is required.
- Issue medical forms to Team Manager to give to all team members.
- Obtain completed medical forms from Team Manager and advise any special dietary requirements to Challenge Hosts.
- Prepare an itinerary for team members including addresses of bowling centre and accommodation, squad times, rooming arrangements, travel schedule and required uniform for travelling.
- Arrange with Treasurer to pay for all payments required for the Challenge.
- CHANGES: Article 6.3
All reference to Vice Presidents becomes singular.
Article 9.1 Tournament Director changed to be anyone on the committee now.
2013 Nov CHANGES:
Article 3.4 added I, ii, iii, vi to (d)
Article 4. Masters added 4.2 (d) and Added 4.4
2014 May 20th By-Law 3.
Challenge Roll-off 3.4 – (d) I, ii, iii, iv. Scratch changed to Open and two divisions to select the Open, Classic and Restricted teams.
2016 AGM Constitution change:
8.3 Secretary (g) and 8.4 Treasurer (e) to read: “Will receive an honorarium of $400 paid annually following the AGM.”
2017 By-Law 3: CHALLENGE ROLL-OFF
Note 3. © added.
2017 By-Laws Note 5 and 6
Brought up to date with current travel and accommodation arrangements.
2018 By-Laws 3 – Challenge Roll-Off:
Updated to reduce to Scratch and Handicap squads for team selection.